DBS Application Form

Please use this form to submit the information required by BB Headquarters to process an online Enhanced Disclosure & Barring Service (DBS) application for a volunteer.

This form should be completed by the Identity Checker together with the volunteer whose ID is being checked (the 'applicant'), and is used to collect information about the applicant and that of the Identity Checker.

The Identity Checker will be asked to verify ID documents belonging to the applicant. For more information about the routes and acceptable documents please visit boys-brigade.org.uk/dbs-applications

If you have any questions please email us on support@boys-brigade.org.uk or phone 0300 303 4454.

Applicant's Details

Is the applicant a new or existing BB leader? *

New

Existing

Applicant's BB Leader Registration Number *

Title *

First Name *

Middle Name(s)

Surname *

Date of Birth (dd/mm/yyyy) * +

Sex *

Male

Female

National Insurance Number

Email Address *

Mobile Number *

Place of Birth (Town/City and County) *

Place of Birth (Country) *

Birth Nationality *

Applicant's Address History

Please enter the applicant's current address in the first section, followed by all previous addresses lived at in the last five years.

Please enter dates in mm/yyyy format (e.g. 04/2016).

Address Line 1 *

Address Line 2

Town/City *

County

Postcode *

Country *

When did you move into this address? (Month/year) *

Add a previous address?

Yes

Previous Address 1

Address Line 1 *

Address Line 2

Town/City *

County

Postcode *

Country *

When did you move into this address? (Month/year) *

When did you move out of this address? (Month/year) *

Add another previous address?

Yes

Previous Address 2

Address Line 1 *

Address Line 2

Town/City *

County

Postcode *

Country *

When did you move into this address? (Month/year) *

When did you move out of this address? (Month/year) *

Add another previous address?

Yes

Previous Address 3

Address Line 1 *

Address Line 2

Town/City *

County

Postcode *

Country *

When did you move into this address? (Month/year) *

When did you move out of this address? (Month/year) *

Add another previous address?

Yes

Previous Address 4

Address Line 1 *

Address Line 2

Town/City *

County

Postcode *

Country *

When did you move into this address? (Month/year) *

When did you move out of this address? (Month/year) *

If you need to submit additional previous addresses please email details to support@boys-brigade.org.uk

Applicant's Previous Names

Has the applicant ever been known by any other names? *

Yes

No

This includes names used prior to marriage or adoption. If yes, all previous names and dates used must be completed in the section that appears below.

Previous Name 1

Please enter dates in mm/yyyy format (e.g. 04/2016).

First Name *

Middle Name(s)

Surname *

Date used from (month/year) *

Date used to (month/year) *

Add another previous name?

Yes

Previous Name 2

First Name *

Middle Name(s)

Surname *

Date used from (month/year) *

Date used to (month/year) *

Add another previous name?

Yes

Previous Name 3

First Name *

Middle Name(s)

Surname *

Date used from (month/year) *

Date used to (month/year) *

Add another previous name?

Yes

Previous Name 4

First Name *

Middle Name(s)

Surname *

Date used from (month/year) *

Date used to (month/year) *

If you need to submit additional previous names please email details to support@boys-brigade.org.uk

Evidence of Identity

Is the applicant a UK national? *

Yes

No

Can the applicant provide at least one document from Group 1? *

Yes

No

Group 1 (Primary identity documents):

- Passport (any current and valid passport)

- Driving Licence (photocard; UK, Isle of Man and Channel Islands; full or provisional)

- Biometric Residence Permit (UK)

- Birth Certificate (UK, Isle of Man and Channel Islands; issued within 12 months of birth)

- Adoption certificate (UK and Channel Islands)

Three forms of original identity documents (not photocopies) must be verified by the Identity Checker. When options are selected boxes will appear below the lists to request additional details.

The applicant must provide at least one document from Group 1 and two further documents from either Group 1, Group 2a or Group 2b.

One of these documents must show the applicant's current address.

Three forms of original identity documents (not photocopies) must be verified by the Identity Checker. When options are selected boxes will appear below the lists to request additional details.

The applicant must provide at least one document from Group 2a and two further documents from either Group 2a or Group 2b.

One of these documents must show the applicant's current address.

Identity documents

Please select documents being provided from Group 1 (Primary identity documents): *

Passport (any current and valid passport)

Driving Licence (photocard; UK, Isle of Man and Channel Islands; full or provisional)

Biometric Residence Permit (UK)

Birth Certificate (UK, Isle of Man and Channel Islands; issued within 12 months of birth)

Adoption certificate (UK and Channel Islands)

Please select documents being provided from Group 2a (Trusted government documents):

Driving Licence (paper version - if issued before 1998; UK, Isle of Man and Channel Islands; full or provisional)

Birth Certificate (certified copy of original; UK, Isle of Man and Channel Islands; issued 12 months or more from birth date)

Marriage/Civil partnership certificate (UK and Channel Islands)

HM Forces ID card (UK)

Firearms licence (UK, Isle of Man and Channel Islands)

Driving Licence (photocard; all countries outside of the UK, Isle of Man or Channel Islands)

Please select documents being provided from Group 2b (Financial & social history documents):

Passport

Country of issue *

Passport Number *

Nationality *

Date of birth * +

Issue date * +

Expiry date * +

Driving licence (photocard)

Country of issue *

Issue date * +

Expiry date * +

Licence Number *

Biometric Residence Permit

Issue date * +

Birth certificate (issued within 12 months of birth)

Issue date * +

Adoption certificate

Issue date * +

Driving licence (paper version - issued before 1998)

Country of issue *

Issue date * +

Expiry date * +

Licence Number *

Birth certificate (certified copy of original issued 12 months or more from birth date)

Issue date * +

Marriage/Civil partnership certificate

Document date * +

HM Forces ID card

Expiry date * +

Firearms licence

Document date * +

Driving licence (non-UK, Isle of Man or Channel Islands photocard)

Country of issue *

Issue date * +

Expiry date * +

Licence Number *

Bank or building society statement

Document date * +

Utility bill (not mobile telephone)

Document date * +

Mortgage statement

Document date * +

Bank or building society account opening confirmation letter

Document date * +

Credit card statement

Document date * +

Financial statement, e.g. pension or endowment

Document date * +

P45 or P60 statement

Document date * +

National Insurance Number *

Council Tax statement

Document date * +

Benefit statement, e.g. Child Benefit or pension

Document date * +

Central or local government, government agency or local council document - giving entitlement, e.g. from DWP, Employment Service, HMRC

Document date * +

EEA National ID card

Document date * +

Irish Passport Card

Document date * +

Cards carrying the PASS accreditation logo

Document date * +

Letter from head teacher or college principal

Document date * +

Applicant Declaration

The amendments to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020) provides that when applying for certain jobs and activities, certain convictions and cautions are considered 'protected'. This means that they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website.

Do you have any unspent conditional cautions or convictions under the Rehabilitation of Offenders Act 1974? *

Yes

No

Fair Processing Notice

DBS applications for positions within The Boys' Brigade are processed via Disclosure Services.

The Disclosure and Barring Service will refer the details provided on this application form to government and law enforcement bodies in accordance with any relevant legislation. The details provided to these bodies will be used for identifying possible matches to records held by them. Where such a match is established, data may be released to the DBS for inclusion on any certificate issued. The details provided on this form may be used to update the records held by the bodies specified above. The details provided on the application form may be used to verify your identity for authentication purposes. The DBS may use any information provided by the DBS on a certificate or otherwise held by the DBS to inform any of its barring decisions made under its powers within the Safeguarding Vulnerable Groups Act 2006.

I confirm that I understand that it is a requirement of the DBS (formerly CRB)'s Code of Practice that all Registered Bodies and Employers must treat Disclosure applicants who have a criminal record fairly and do not discriminate because of a conviction or other information revealed. It also obliges Registered Bodies and Employers to have a written policy on the Recruitment of Ex-offenders and a policy on the Handing of DBS certificate information; copies of which can be given to Disclosure applicants at the outset of the recruitment process.

I confirm that I have access to the DBS Code of practice and Disclosure Services policy on the handling of DBS Certificate information. I am aware that The Boys' Brigade's equal opportunities policy and policy on the recruitment of ex-offenders can be found here. Disclosure Services have both an equal opportunities policy and policy on the recruitment of ex-offenders and is available upon request.

I confirm my understanding that my Disclosure information is only used for the specific purpose for which it was requested and for which my full consent has been given.

I acknowledge that as part of the Disclosure Services processes, they will share my data with its affiliated company uCheck Limited (including the sharing of my disclosure response). I acknowledge that this sharing is in accordance with Disclosure Services legitimate business interests to enable the processing of my application.

I can confirm that I have read and understood Disclosure Services' privacy notice regarding the handling, use and disclosure of my personal data.

I confirm that unless the nature of my position allows Disclosure Services under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013) to ask questions about my entire criminal record, the Registered Body and Employer will only ask about unspent criminal convictions as defined in the Rehabilitation of Offenders Act 1974.

Declarations *

I agree to the above statements.

I declare the information that I have provided in support of this application is complete and true and understand that knowingly to make a false statement for this purpose is a criminal offence.

I have read and understood the DBS statement of Fair Processing, and consent to the registered body to receive an electronic notification once the application has been processed which states either the "Certificate contains no information" or "Please wait to view applicant certificate".

I consent to the DBS providing an electronic result directly to the registered body that has submitted my application. I understand that an electronic result contains a message that indicates either the certificate is blank or to await certificate which will indicate that my certificate contains information. In some cases the registered body may provide this information directly to The Boys' Brigade prior to me receiving my certificate. I understand if I do not consent to an electronic result being issued to the registered body submitting my application that I must not proceed with this application and I should submit a paper application form. I understand that to withdraw my consent whilst my application is in progress I must contact the DBS helpline 03000 200 190. My application will then be withdrawn.

I have read the Enhanced check privacy policy for applicants and I understand how Disclosure and Barring Service will process my personal data and the options available to me for submitting an application.

I understand that my consent for this application can be withdrawn at any time before processing by notifying the registered body (Disclosure Services Ltd) and the employer directly. I understand that after processing, I can have my details deleted, if my consent is withdrawn.

Identity Checker Declaration

The Identity Checker must be a registered BB leader (e.g. Company Captain/Correspondent or Battalion Secretary/President/Vice-President/Treasurer). The Identity Checker cannot be related to or live with the applicant.

Identity Checker's Full Name *

Identity Checker's BB Leader Registration Number *

Identity Checker's Role *

Identity Checker's Email Address *

Date of Identity Check * +

Declaration *

I declare and confirm that the true identity of the applicant has been established and verified, by examining a range of documents as set out in the DBS Guidance, that the applicant's current address has been verified and that the personal details provided by the applicant have been verified (this latter point pertaining to title, current name, date of birth and, where provided, National Insurance number, driving licence number and passport number).

I confirm that the requisite documentation and information has been supplied and checked in accordance with DBS (formerly CRB) ID checking guidance.

I declare that the information I have provided in support of this application is complete and true and understand that knowingly to make a false statement for this purpose may be a criminal offence.

I confirm my understanding that the applicant's Disclosure information will only used for the specific purpose for which it was requested and for which the applicant’s full consent has been given.

I confirm that unless the nature of the applicant's position allows Disclosure Services under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 to ask questions about the applicant’s entire criminal record, they will only ask about unspent criminal convictions as defined in the Rehabilitation of Offenders Act 1974.

I confirm that I am not the applicant and that I am not related to the applicant by reason of birth, marriage or civil partnership.

Please check that all details provided are correct and click 'Submit'.