Event Name *

Briefly Describe This Event - PLEASE provide as many details as possible. We are able to make decisions about external requests, and assign rooms for internal requests more quickly when we have more information up front. *

Estimated # attendees *

Event type * 🛈

Ministry * 🛈

Pastor/Director over event *

Organization Information

Organization Name *

Your affiliation to Westover *

Briefly describe your affiliation to Westover Church *

Organization Purpose *

Address *

Unit

City *

State *

Zip *

Organization website

Please provide your Employer Identification Number. 🛈

Event Dates & Times

Some events may affect the availability of facilities. These events may include, but are not limited to:

Legal holidays
Westover events (such as VBS)
Fall Global
GCS closures
External Events

If such an event affects your reservation, you will be notified by email or phone.

This event is a: *

One-Time Event

Recurring Event

Event recurs *

Please describe when this event recurs *

1st Choice of Event Date * +

2nd Choice of Event Date * +

Event Start Date * +

Event End Date * +

Event Start Time *

Event End Time *

Time for set-up

Time for clean-up

Dates the event will not take place (holidays and school breaks)

Event Information

Room Requirements 🛈

Kitchen Access	Wheelchair/Handicap Access
White Board	WiFi

Room preferences

Windows

Outside Access

Round Tables with Chairs

Preferred Room (s) 🛈

Facility & Equipment Needs

Additional Details
select all that apply

Buffet/Supply tables needed

Food/Drinks to be served

Other Other

# Buffet Tables *

Explain facility needs (specific set-up, etc.) 🛈

Please attach any documents pertaining to the set up/facilities 🛈

Will merchandise or products be
sold or distributed in association
with this event? *

If yes, please describe *

Requested Equipment
select all that apply

Equipment Training? *

If applicable, elaborate on tech equipment needs

Entry/Tickets

How will entry be controlled?
Select all that apply *

Pre-sold tickets

Admission fee at the door

Open (free) admission

Pre-registration for members/guests Pre-registration for members/guests

Ticket Info *

Registration

Who is this event for?
Select all that apply

Additional Details 🛈

This Event is *

Public & open to new members

Public but not accepting new members

Private

How will people register *

Registration opens * +

Registration closes * +

Event Cost *

Deposit 🛈

Balance due date +

Additional registration details 🛈

What materials will participants receive - include links to books, downloads, etc.

Please upload any documents which need to be attached to registrations (packing lists, waivers, etc.). Providing this detail early expedites everything in the communications process. 🛈

Your contact information

First Name *

Last Name *

Best Contact Phone *

Email Address *

Are you the best contact person for the day of this event? * 🛈

Yes

No

Event day contact info

Contact Person's First & Last Name *

Contact Phone *

Contact Email *

Projector Screen	LCD Projector
TV/DVD Cart	Microphone/Sound System
Easel	Other Other

Singles	Couples
Kids	Students
Men	Women
Other Other